For the review process a *.pdf file of the complete manuscript is required and the pages should be placed in the following order: title page, abstract, text, appendices, acknowledgements, references, tables and figure captions. All pages should be numbered consecutively and, if possible, line numbers should be included.
- Title Page: Title (concise but informative), author initials and last names, full institutional addresses of all authors, correspondence email for proofs.
- Abstract: The abstract should be intelligible to the general reader without reference to the text. After a brief introduction of the topic, the summary presents the key points of the article and provides future directions where research could focus on in the near future. Reference citations should not be included in this section, unless urgently required, and non-standard abbreviations should not be included without explanations.
- Sections: The headings of all sections, including introduction, results, discussions or summary must be numbered. Three levels of sectioning are allowed, e.g. 3, 3.1 and 3.1.1.
- Footnotes should be avoided as these tend to disrupt the flow of the text. If absolutely necessary, they should be numbered consecutively. Footnotes to tables should be marked by lowercase letters.
- Appendices should be labelled with capital letters: Appendix A, Appendix B etc. Equations, figures and tables should be numbered as (A1), Fig B5 or Table C6, respectively.
- Figures should be labelled in consecutive Arabic numerals (1, 2, 3,). For the production of the accepted manuscript they should be submitted as separate files in *.pdf, *.ps, *.eps, *.jpg, *.png, *.tif, or *.gif format with a resolution of not less than 150-300 dpi. Composite figures containing multiple panels should be collected into one file before submission. However, in case of figures in portrait orientation with a small aspect ratio, it is recommended that the authors provide all subfigures as individual files to allow a splitting. Photographs and images must be saved in *.jpg, *.png, *.tif, or *.gif format, ideally converted into high-quality *.pdf, with a resolution of not less than 150-300 dpi. Visual cues should appear on the figure itself, rather than verbal explanations in the legend (e.g. "dashed line" or "open green circles").
- Figure Legends: Each illustration should have a concise but descriptive legend. All symbols and abbreviations used in the figure must be defined, unless they are common abbreviations or have already been defined in the text. Figure legends should be included in the text file and not in the figure files.
- Tables should appear on separate sheets after the references and numbered sequentially with Arabic numerals. For the production of the accepted manuscript they should be submitted as MS WORD or included in the LaTeX file. Tables submitted as PDF or image files cannot be processed. Tables should be self-explanatory and include a concise yet sufficiently descriptive caption. Horizontal lines should normally only appear above and below the table, and as a separator between the head and the main body of the table. Vertical lines must be avoided.
- Supplementary Material: Authors have the opportunity to submit supplementary material with their manuscript such as data sets, movies, animations, etc. These files will be published online along with the article as *.zip archive (or single *.pdf file). The overall file size of a supplement is limited to 50 MB. Authors of larger supplements are kindly asked to submit their files to a reliable data repository and to insert a link in the manuscript. Ideally, this linkage is realized through DOIs (digital object identifier).
- File Size: Authors are kindly asked to find the best balance between good quality of figures and submitted material on the one hand, and to keep the overall file size limited on the other hand. Individual figures should not exceed 5 MB, and the overall size of all submitted files excluding supplements should not exceed 30 MB.
Papers should make proper and sufficient reference to the relevant formal literature. Informal or so-called "grey" literature may only be referred to if there is no alternative from the formal literature. Works cited in a manuscript should be accepted for publication or published already. These references have to be listed alphabetically at the end of the manuscript under the first author's name. Works "submitted to", "in preparation", "in review", or only available as preprint, should also be included in the reference list. Please do not use bold or italic writing in short citations in the text as well as in the reference list.
Please supply the full author list with last name followed by initials. After the list of authors the complete reference title has to be named. Thereby, journal names are abbreviated according to the ISI Journal Title Abbreviations Index , followed by the volume number, the complete page numbers (first and last page) and the publication year. If the abbreviation of a journal name is not known, please use the full title. In addition to journal articles, all reference types are summarized together with examples in the Copernicus Publications Reference Types list.
If there is more than one work by the same first author his/her papers are listed in the order: (1) single author papers (first author), followed by (2) co-author papers (first author and second author), and finally (3) team papers (first author et al.). Within these three categories the respective papers are then listed as follows:
- Single author papers: chronologically, beginning with the oldest. If there is more than one paper in the same year a letter (a, b, c) is added to the year both in the short citation in the text as well as in the reference list.
- Co-author papers: first alphabetically according to the second author's last name, and then within each set of co-authors chronologically. If there is more than one paper in the same year per set of co-authors a letter (a, b, c) is added to the year both in the short citation in the text as well as in the reference list.
- Team papers: first chronologically (beginning with the oldest), independent of the team author names, then inside one year alphabetically according to the second (third, etc.) author. If there is more than one paper in the same year for a first author (independent of the team) a letter (a, b, c) is added to the year both in the short citation in the text as well as in the reference list.
In terms of short citations in the text, the ordering can be by relevance, as well as chronologically or alphabetically, depending on author's preference.
Examples for Reference Sorting
In general, short citations in the text can be displayed as "[…] Smith (2009) […]", or "[…] (Smith, 2009) […]".
|Single author: chronologically
|Smith, P.: …, 2009.
|Smith, P.: …, 2010a.
|Smith, P.: …, 2010b.
|Co-authors: alphabetically before chronologically
|Smith, P. and Brown, P.: …, 2010.
||Smith and Brown, 2010
|Smith, P. and Carter, T.: …, 2007.
||Smith and Carter, 2007
|Smith, P. and Carter, T.: …, 2010a.
||Smith and Carter, 2010a
|Smith, P. and Carter, T.: …, 2010b.
||Smith and Carter, 2010b
|Smith, P. and Thomson, A.: …, 2005.
||Smith and Thomson, 2005
|Team: chronologically before alphabetically
|Smith, P., Thomson, A., and Carter, T.: …, 2006.
||Smith et al., 2006
|Smith, P., Carter, T., and Hanson, M. B.: …, 2008a.
||Smith et al., 2008a
|Smith, P., Carter, T., and Walter, N.: …, 2008b.
||Smith et al., 2008b
|Smith, P., Carter, T., and Hanson, M. B.: …, 2009.
||Smith et al., 2009
|Smith, P., Brown, P., and Walter, N.: …, 2010.
||Smith et al., 2010
Please do not use bold or italic writing in the reference list or in citations in the text.
Textual and Visual Conventions
- Mathematical Symbols and Formulae: In general, mathematical symbols are typeset in italics. The most notable exceptions are function names (e.g. sin, cos), chemical formulas and physical units, which are all typeset with the normal (upright) font. Matrices are printed in bold face, and Vectors in bold face italics. A range of numbers should be specified as "a to b" or "a...b". The expression "a-b" is only acceptable in cases where no confusion with "a minus b" is possible.
- Equations should be numbered sequentially with arabic numerals in parentheses on the right hand side, i.e. (1), (2), etc. If too long, split them accordingly. If there are chemical formulae included, i.e. reactions, please number them (R1), (R2), etc. When using WORD, the equation editor and not the graphic mode should be used under all circumstances.
- Units: The metric system is mandatory and, wherever possible, SI units should be used. Also units should be displayed using exponential rather then potential formatting.
- Date and Time: 25 July 2007 (dd month yyyy), 15:17:02 (hh:mm:ss). Often it is necessary to specify the time if referring to local time or Universal Time Coordinated. This can be done by adding "LT" or "UTC", respectively.
- Abbreviations and Acronyms: Equations should be referred to by the abbreviation "Eq." and the respective number in parentheses, e.g. "Eq. (14)". However, when the reference comes at the beginning of a sentence, the unabbreviated word "Equation" should be used, e.g.: "Equation (14) is very important for the results. However, Eq. (15) makes it clear that..." The abbreviations "Sect." and "Fig." should be used when they appear in running text followed by a number unless they come at the beginning of a sentence, e.g.: "The results are depicted in Fig. 5. Figure 9 reveals that..." If acronyms or abbreviations are used throughout the article, they should be defined at first occurrence, e.g.: Quality of Life (QoL), National Research Foundation (NRF). If these names or concepts are also mentioned in the abstract, they should be defined there as well.
- Capitalization: In addition to proper nouns, capitalization of the first letter is applied for titles, section headings, figure and table legends but only for the first word. Abbreviations and expressions in the text such as Chap(s)., Fig(s)., Table(s), Eq(s)., Sect(s)., Paper, Theorem, etc. should always be capitalized when used with numbers, e.g., Fig. 3, Table 1, Paper III, Sect 2. The words figure(s), table(s), equation(s), theorem(s) in the text should not be capitalized when used without an accompanying number.
- Non-English Words and Phrases: Foreign words that have not come into general use are italicized. Words, phrases and abbreviations referenced in the Webster's are not italicized. For example, "et al., cf., e.g., a priori, in situ, bremsstrahlung, eigenvalues", should not be italicized.